Welcome to the Poster Session Guidelines for Congreso Panamericano GDL. This document provides essential information for participants presenting their research and ideas in poster format.
To ensure a successful presentation, please follow these guidelines:
- Poster Size: Each poster should be no larger than 36 inches wide by 48 inches tall.
- Content: Clearly display your research objectives, methods, results, and conclusions. Use bullet points and visuals to enhance readability.
- Presentation: Be prepared to discuss your poster and answer questions during the designated session times.
- Setup: Posters can be set up one hour before the session begins. Please ensure your poster is displayed on the assigned board.
- Removal: All posters must be taken down immediately after the session concludes.
We encourage all participants to engage with attendees and foster discussions around their work. Thank you for contributing to the Congreso Panamericano GDL!
Preparing, Printing and Presenting Your Poster
A strong poster starts well before you arrive in Guadalajara. Plan your layout around the stated maximum of 36 by 48 inches in portrait orientation, and set your design file to those dimensions from the start so text and figures do not distort when scaled. Most presenters find that a three-column layout reads naturally from top left to bottom right, with the title and author details spanning the full width at the top.
Design tips that work in a busy hall
- Make the title legible from a distance. Attendees often decide whether to stop while walking past, so a short, clear title in large type matters more than a long, precise one.
- Keep text lean. Aim for short blocks and bullet points. Let charts, diagrams and photographs carry the results wherever possible.
- Use high-resolution images. Graphics copied from slides or web pages can look blurred at poster size; export figures at print quality.
- Check contrast. Dark text on a light background is easiest to read under typical exhibition lighting.
- Consider language. As a Pan-American meeting, the audience may include English, Spanish and Portuguese speakers. A one-line summary in a second language can widen your reach.
Travelling with your poster
If you are flying in, a sturdy tube that fits in the cabin protects your print from damage. Fabric posters are a practical alternative: they fold into a suitcase and resist creasing. Alternatively, you may prefer to print locally; if so, arrange it in advance and allow time for collection before setup. Bring your own fixing materials, such as pins or removable adhesive strips, unless the organisers confirm they will be provided.
Making the most of your session
Prepare a two-minute verbal summary of your work, plus a shorter version for visitors in a hurry. Handouts, a QR code linking to your paper or contact details, and a small stack of business cards make follow-up easier. Stay close to your board during the assigned time and invite questions rather than waiting for them.
Check the program for your exact session slot, and review the venue notes so you know where the poster area is before setup begins.
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